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How to Reserve a Site

Note: Winter camping—from October 15–April 15—is available only at Amahami Outdoor Program Center and at Camp Hoover.
Check Unit Availability button
 

pdf iconHow to check property availability

pdf iconProgram Center Fee Schedule

pdf iconBear Protocol (Amahami, Misty Hollow)

pdf iconTroop Reservation Form

pdf iconWaterfront Reservation Form

Service Unit Reservation Form

Standards and Guidelines for Service Unit Encampments

pdf iconService Unit Facility Usage Report

pdf iconService Unit Encampment Final Report

Non-Girl Scout Group Reservation Form

 

Refund Policy

A full refund is given if council closes a program center (due to a serious health or safety hazard) or cancels a program. Troops/groups or individuals who have reservations or are registered will be notified as soon as possible when that decision is made.

Programs/Council Events:
Payments or deposit fees for all council programs and events are non-refundable unless council cancels the event or the registering person/group cancels PRIOR to the registration deadline.

Program fees of $25 (per person) or less must be paid in full at the time of registration; otherwise a deposit of $25 (per person) is acceptable. Final payments are due a minimum of two weeks prior to the event, or as stated in the event registration information. Please note that some events require a longer lead time. In the case of a program that costs $25 or more per person, if cancellations are made prior to the final payment due date, a refund, less the deposit fee will be granted.

Cancellations made after the registration deadline will not receive a refund, unless the cancellation is due to a medical reason and a request for refund with a doctor’s excuse is received within two weeks of the cancellation or program date.

If a participant uses their council Cookie Dough as payment towards a program or event and subsequently cancels their registration (prior to the registration deadline, etc.), the Cookie Dough amount is refunded only as Cookie Dough. The refunded Cookie Dough will be issued with the same expiration date as the Cookie Dough that was used as payment.

Participants who want to transfer to another council program or event will be assessed a $10 transfer fee. The transfer must be requested PRIOR to the registration deadline of each program.

Summer Camp:
The $10 deposit fee for Summer Camp programs is non-refundable unless council cancels the program.

Cancellation notifications will only be accepted in writing (to the Program Assistant in the Cicero office or via email to summercamp@gsnypenn.org). Refunds for cancellations are made only if the notification is received by the Program Assistant prior the registration deadline (two weeks prior to the summer camp date). A cancellation may qualify for a refund (minus the deposit fee) if the cancellation is due to a qualified medical reason. A written refund request along with a doctor’s excuse must be received within two weeks of the cancellation or program date.

Final payments for Summer Camp 2013 are due no later than June 12, 2013.

Participants who want to transfer to another Summer Camp program will be assessed a $10 transfer fee (unless the program is cancelled by the council, in which case this fee will be waived). The transfer must be requested PRIOR to the registration deadline for each program. If a participant uses council Cookie Dough as payment towards a Summer Camp program and qualifies for a refund, the Cookie Dough amount is refunded only as Cookie Dough. The refunded Cookie Dough will be issued with the same expiration date as the Cookie Dough that was used as payment.

Property Reservations:
Payments for property reservations are non-refundable on the date of the reservation, unless council cancels the reservation.

You may, however, cancel your reservation in advance. The refundable portion of property reservations if cancelled by the troop/group in advance is:

 
4+ Months:
2-4 Months:
1-2 Months:
1 Month or less:
100%
 75%
 50%
 n/a